We Manage Property Repairs So You Don't Have To
PropertySync is your outsourced maintenance coordinator. We work alongside whatever system you're already using, the same way any coordinator would, except we bring senior-level experience, proprietary SMS scheduling technology, and a fraction of what you'd pay a VA or junior hire.
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Managing property repairs isn't just time-consuming. It's easy to get wrong.
- Finding reliable vendors takes time
- Bids can vary wildly
- Scheduling becomes a back-and-forth mess
- Work isn't always completed properly
- Invoices and costs are hard to track
- Vendors rarely update your system, so you're always chasing status
PropertySync is your dedicated outsourced coordinator
We're not software that replaces your current system. We're a coordination service that works alongside it, the same way any new hire would, except we already know the job.
Built on technology the industry hasn't caught up to yet
Most platforms expect vendors to log in and update job status themselves. They don't. Every PM knows this.
The result is a system full of open work orders, missed follow-ups, and coordinators spending hours chasing people by phone. We took a different approach.
PropertySync uses structured SMS to drive scheduling, follow-ups, and completion tracking automatically, with no login required for vendors or tenants. A vendor receives a text, self-schedules within a defined window, and the tenant confirms with a simple reply. Status updates automatically. No portal. No chasing.
This model was developed while coordinating maintenance for dozens of property management companies across three states, including large institutional portfolios like Invitation Homes. Ours is among the first scaled, frictionless SMS-only coordination models in the residential property maintenance industry that removes the portal entirely for vendors and tenants. It is the reason PropertySync works at a volume and speed that manual coordination simply cannot match.
Schedule a CallWhat PropertySync clients actually experience
What are you actually spending on coordination today?
Managing it yourself
Hours lost weekly to vendor calls, scheduling, and follow-up. No system. No visibility. Just stress, and a job you didn't sign up for.
Hiring a VA
Overseas availability, slower response times, limited industry knowledge, and you're still managing them. The coordination problem doesn't go away.
Junior Coordinator
Entry-level experience, a learning curve, and a system that caps out at 5 to 10 work orders per day. Full-time cost for part-time throughput.
Outsourced Coordination
Senior-level coordination. Proprietary SMS technology. Real-time job status dashboard. Vendors and tenants that actually respond. No onboarding curve. No managing a new hire.
How it works
Email us your work orders
We coordinate the process
View results on your dashboard
Simple, transparent pricing
Starter
- Work order tracking and status updates
- SMS scheduling (no login required)
- Bid review and comparison
- Photo and invoice documentation
- Preventative maintenance check-ups (2x/year)
Growth
- Everything in Starter
- Volume pricing for larger portfolios
- Priority coordination support
- Custom reporting on request
Stay Ahead of Maintenance Issues
Bi-annual preventative maintenance check-ups are included with every PropertySync engagement at no additional cost.
- HVAC system check
- Water heater inspection
- General visual walkthrough for early issue detection
Everything is documented with photos and notes as part of your service.
PropertySync is built for:
The system the industry hadn't built yet
PropertySync was built after more than seven years coordinating maintenance for dozens of property management companies across three states, including large institutional portfolios like Invitation Homes.
We saw exactly where coordination breaks down: vendors don't respond, scheduling stalls, tenants get frustrated, and property managers end up doing the work they hired someone else to handle.
So we built a frictionless system that fixes it at the root. Structured SMS scheduling that vendors and tenants actually respond to, because there's no portal to log into and no app to download. Automated follow-ups that keep jobs moving without anyone picking up a phone.
Ours is among the first scaled, SMS-first coordination models in the residential property maintenance industry that removes the portal entirely for vendors and tenants. It is the foundation of everything PropertySync does.
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Stop managing repairs yourself.
Let PropertySync handle your next job and keep your property moving forward.
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